Vendor Details

LOCATION • Artifact Events 4325 N. Ravenswood Ave, Chicago, IL 60613

Artifact Events is a beautiful industrial space converted into an event venue. It’s located in the historic Ravenswood neighborhood on Chicago’s Far North Side.

We will be utilizing the South building. The first floor will be home to the Creative Lounge, Workshop Studios, Paper & Pencil Pop-Up Shop, and food and beverage vendors. The second floor will house The Marketplace at Chicago Stationery Fest along with our Vendor Hospitality Suite.

Ample free street parking is available at the venue and on surrounding neighborhood streets. Artifact Events can also be easily accessed by public transit.

DATES & TIMES • March 21-23, 2025

Load-In | Friday, March 21, 2025 – 12pm - 5pm

You may begin loading in and setting up on Friday, March 21. Vendor access is available from 12pm - 5pm that day.

It is highly recommended and requested that you set up on Friday to ensure an easy transition into the event on Saturday!

Important Note: The Marketplace will be on the 2nd floor of the venue. There is NO freight elevator — your items must be carried up via the venue stairs (there is an elevator for ADA compliance; however, it is not rated for freight use). Please plan accordingly and bring an extra set of hands if possible. We will also have volunteers on site to help!

Day 1 | Saturday, March 22, 2025 – 7am - 6pm

You may enter the venue as early as 7am on Saturday, March 22 for additional load-in and set-up. You should be ready for attendees by 9am as VIP Pass Holders will enter beginning at 9am. Weekend and Day Pass Holders will enter beginning at 10am. Doors close at 6pm. You must exit the venue by 6:30pm.

Day 2 | Sunday, March 23, 2025 – 8am - 9pm

You may enter the venue as early as 8am on Sunday, March 23 for additional load-in and set-up. You should be ready for attendees by 9am as VIP Pass Holders will enter beginning at 9am. Weekend and Day Pass Holders will enter beginning at 10am. Doors close at 6pm. You must have all products and materials removed and your table stripped and broken down by 8pm.

WHAT’S INCLUDED

Your vendor fee includes…

• One 6’ x 30” table*, two chairs, and black table linens (if needed).

• Two weekend passes per booking** (one weekend pass for shared table bookings).

• Access to our Hospitality Suite with quiet space, a water refill station, fresh coffee, fresh fruit, and grab-and-go snacks.

• Support from our Vendor Support Team to assist you throughout the event with questions, trash removal, and setup and teardown (as available).

• Event marketing to our audience on your behalf, including social media marketing, advertising, email marketing, and earned media placement.

• Our event marketing kit with social graphics and ready-to-use promo copy. 

*A limited number of shared tables are available. If selecting a shared table, we will try our best to pair you with another confirmed vendor of your choice.

**You may purchase up to two additional discounted weekend passes for additional staff or helpers. Please indicate if you’ll need extra weekend passes when completing your onboarding form or contact us to purchase your passes before the event.

TABLE SETUP

Your vendor fee includes a set up table with chairs and blac, table linens. Due to the event capacity and layout, your vendor setup must fit on the 6’ table provided. You may not impede traffic passing in front of your table or vendors on either side. This means we cannot accommodate floor fixtures, standing racks, additional tables, or standing signage. We are also unable to accommodate larger tables or different booth setups. If you need more space, we recommend booking two tables for Chicago Stationery Fest!

ATTENDANCE & CAPACITY

We are excited that Artifact Events has a capacity of over 1,000. Our current goal is to have at least 1,000 participants throughout the weekend; however, we expect (and have the capacity for) more! We will have a text message queuing system for entry if needed.

FOOD & BEVERAGES

You will have access to our Hospitality Suite throughout the event. This space includes a water refill station, fresh coffee, fresh fruit, and grab-and-go snacks.

For your convenience, and the convenience of attendees, we will have food and beverage vendors on-site including a coffee cart, doughnut and/or pastry vendor, prepared food vendors, and a cash bar with alcoholic and NA beverages.

ACCOMMODATIONS

Here are some accommodations we recommend in the area:

The Guesthouse Hotel — located minutes away in Andersonville — features large, apartment-style suites complete with kitchens, living space, and garage parking.

Hotel Zachary — located in nearby Wrigleyville — boutique, modern, luxury accommodations with a residential feel.

Hampton Inn Chicago North - Loyola Station — located just north of Ravenswood and close to public transit.

Homestay/Airbnb/VRBO — When booking on these platforms look in Ravenswood, Lincoln Square, Northcenter, or Andersonville to be closest to the venue!

LIMITED EDITION PRODUCTS

Having items that are limited edition and only available at Chicago Stationery Fest is a great way to get attendees excited about what you have to offer and to increase sales!

We highly recommend offering limited edition items during CSF. These items can be themed to your particular brand, Chicago, or stationery. As a thank you for offering limited edition products, your table will receive a special designation on the event map.

Please note: you may only use the Chicago Stationery Fest branding, logo, and colors with prior approval.

PACKAGE RECEIVING

If you’ll be traveling to Chicago Stationery Fest and need to send products or fixtures ahead we recommend contacting your accommodations to arrange package delivery. Many hotels and Airbnbs will allow you to ship packages ahead. The UPS Store in Northcenter (close to Artifact Events) also offers package receiving services for only $5 per package. Please call ahead — (773) 871-1400 — to arrange!

SALES TAX

A 10.25% sales tax must be charged on all products sold in the State of Illinois. It is each vendor’s responsibility to collect and remit this sales tax.

For those vendors with a valid Illinois Business Sales Tax Account: you should file your sales taxes according to IDOR requirements.

For those vendors without a valid Illinois Business Sales Tax Account or from outside of Illinois: you must file an IDOR-6-SETR/Special Event Tax Collection form and remit your tax payment to the Illinois Department of Revenue within 10 days of the close of the event. The IDOR-6-SETR form will be available to download before the event. If you participate in three or more trade shows, fests, markets, art fairs, etc. based in Illinois a year, you must apply for an Illinois Business Tax Number. Once you are registered, you will receive a ST-1 Form along with payment instructions. If you participate in less than three trade shows, fests, markets, art fairs, etc. based in Illinois a year, you must use the IDOR-6-SETR/Special Event Tax Collection form. This form will also be available on-site during CSF — please ask our Vendor Coordinator for a copy.

>> DOWNLOAD THE IDOR-6-SETR/SPECIAL EVENT TAX COLLECTION FORM FOR CSF 2025 <<

If you have additional questions please contact the Illinois Department of Revenue Special Events Department at (847) 294-4475.

CONTACT

If you have additional questions please email hello@chicagostationeryfest.com and we will be happy to help!